ORMED MIS™ eCommerce Management for Healthcare

Finance Management - Healthcare

Transaction Services

Address Escalating Demand
for Touchless Processing Systems

eCommerce often refers to the buying and selling of products or services over electronic systems such as the Internet and other computer networks. However, the term may refer to more than just buying and selling products online.

eCommerce Transaction Services (ECTS) includes the entire online process of developing, marketing, selling, delivering, servicing and paying for products and services. The volume of electronic trade of this nature has grown extraordinarily within the healthcare environment.

The use of eCommerce enabled software is both spurring and drawing on innovations in electronic funds transfer, supply chain management, Internet marketing, online transaction processing, electronic data interchange (EDI), inventory management and automated data collection systems.

Modern eCommerce typically uses the World Wide Web at least at one point in the transaction's life-cycle, although it may encompass a wider range of technologies such as eMail, mobile devices and telephones as well.

eCommerce is generally considered to be the sales aspect of eBusiness. It also consists of the exchange of data to facilitate the financing and payment aspects of business transactions.

ECTS truly provides a touchless and green solution by removing the need for paper documents such as packing slips, invoices and in some cases statements that hospitals deal with on a daily basis.

A fully integrated and paperless eCommerce service
specifically designed for today's healthcare environment.

A number of software vendors claim to provide integrated eCommerce, however what they fail to tell you is that there are varying degrees of integration. With the addition of ECTS your ORMED MIS Supply Chain Management Suite you get the benefit of full integration and thoughtful automation.

EDI 850: Purchase Order

The ORMED MIS Purchasing Module provides the ability to send purchases electronically to your vendors more efficiently than phone or fax without the need of a third party software application. Status updates are provided at the purchase order level as they happen that keep your buyers informed.

EDI 850 Purchase Order


  • No need to phone, print or fax orders
  • Real time status updates
  • Orders are automatically sent to mapped vendors using system order recommendations








EDI 855: Purchase Order Acknowledgement

ORMED MIS Purchasing Module accepts the Purchase Order Acknowledgment and enables buyers to accept or reject any or all discrepancies at the click of a button, and updates the purchase order without having to manually update the changes.

EDI 855 Purchase Order Acknowledgement


  • Changes are displayed in the
    Buyer Vendor Audit Tab.
  • Changes are accepted or rejected online.
  • Purchase order is updated with changes.
  • Reduced reconciliation errors.







EDI 856: Advance Ship Notice

The Advance Shipping Notice is an electronic version of a packing slip and is processed in the
ORMED MIS Receiving Module.

The matching process virtually eliminates any possible data entry errors by populating the
Quantity Shipped and Quantity Received values. The system then conducts a match process and
compares values to the purchase order.

EDI 856 Advance Ship Notice


  • Imported in the receiving module.
  • Quantity shipped values are
    automatically populated.
  • Auto matches ASN to the purchase order.
  • Reduce filing requirements by scanning and attaching packing slip using the documents tab.







EDI 810: Invoice

Additional matching is introduced during the reconciliation process and invoices can be routed between Materials Management and Accounts payable. The system also routes any invoices that don't require reconciliation into the batch process thus reducing the number of records that require attention.

EDI 810 Invoice


  • Auto Match invoice process.
  • Reduced reconciliations.
  • Reduce filing requirements by scanning and attaching invoice using the documents tab.
  • Email remittance advice is available for EFT.












EDI 832: Price Sales Catalog

The 832 EDI document type is used to provide a trading partner with a report of vendor product data
for ordering purposes and maintain an established best practice in providing trading partners
with price updates for goods or services.

In addition, the 832 is used to deliver contract information and will update the hospital's Item Master
based on contract start dates.

EDI 832 Price Sales Catalog


  • Map vendor items to your Item Master File.
  • Accept scheduled updates automatically for mapped items.
  • Queue contracts for posting
    based on effective date.
  • Maintain a cleaner Item Master File.
  • Full audit trail of applied changes.







When you add ECTS to your current compliment of Ormed applications, you truly get the benefit
of full integration and thoughtful automation, and we are not stopping there.

With the input of our clients and as new technologies emerge, we are in position and ready to respond quickly.

We are already planning to provide our users with an ECTS dashboard that will provide valuable information and will include notifications and action items that will assist in managing your day in a timely and effective manner.